How To Easily Onboard New Clients For Personal Training?

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Written By Kathy Brewer

I am a certified personal trainer, and I take pride in helping people achieve their fitness goals through strength training, cardio, and nutrition. 





In 2017, I became a member of a gym, which may not seem extraordinary considering I’ve joined numerous gyms over the past few decades. However, this time was different. It actually worked!

Unlike my previous gym experiences where I would casually visit the gym a couple of times a week and follow a routine, this gym had a Personal Trainer component.

We diligently kept records of our progress after each session. And guess what?

It made all the difference! Not only did I maintain a strict attendance of three times a week, but I also gained significant muscle mass, regaining a level of fitness and strength I hadn’t experienced since my mid-twenties.

This accomplishment is particularly noteworthy considering I am now closer to 50 than 40.

The key to my success was, of course, the Personal Trainer aspect. Having someone schedule my workouts, guide me in the right direction, and closely monitor my form (even with occasional shouting) proved to be highly effective. However, there was one aspect that bothered me.

At this new gym, we were required to record our progress on an A4 sheet of paper attached to a plastic clipboard. Besides the time wasted locating my clipboard among the 200+ lined up, the outdated method of tracking limited data seemed inefficient.

Yet, as I observed everyone at my new gym carrying smartphones, I couldn’t help but think there must be a way to leverage existing technology to create a superior tracking and reporting system.

This is where I found,, which is a comprehensive online platform designed to help personal trainers maximize their time and handle more clients, but maintain that quality 1-2-1 relationship that really gets results. It’s also totally free for PTs to use, so you can try it out without any risk.

Optimizing Your Client’s Results Using New Technologies

In today’s fast-paced world, health, and fitness have become increasingly important to people of all ages. Personal trainers play a vital role in helping individuals achieve their fitness goals, providing guidance, motivation, and expertise.

However, managing a client base and maintaining the crucial one-on-one relationship can be challenging.

Fortunately, the emergence of innovative fitness apps, such as The Workout Coach, has revolutionized the way personal trainers onboard and retain clients, enhancing the effectiveness of gym users’ fitness journeys.

Streamlined Onboarding Process

One of the key features of The Workout Coach app is its ability to simplify the onboarding process for personal trainers and clients alike. Traditionally, trainers would spend valuable time manually creating individual workout plans and tracking progress.

With this app, trainers can easily create personalized workout programs tailored to each client’s specific needs, goals, and fitness levels. By inputting relevant information such as age, weight, and fitness preferences, trainers can generate optimized plans, saving time and effort.

Effective Communication and Feedback:

Maintaining a strong, ongoing relationship with clients is crucial to their success. The Workout Coach app facilitates constant communication between trainers and clients, ensuring effective support throughout their fitness journey.

Trainers can provide real-time feedback, offer guidance, and answer queries promptly, even outside of in-person training sessions. This seamless communication helps build trust, boosts motivation, and keeps clients engaged, resulting in a higher likelihood of them achieving their goals.

Progress Tracking and Accountability:

The Workout Coach app empowers personal trainers to closely monitor their clients’ progress, making it easier to hold them accountable. The app allows trainers to track workout completion, nutrition intake, and other vital health data.

By keeping an eye on their clients’ achievements, trainers can identify areas for improvement, tweak workout plans, and celebrate milestones together. This personalized approach strengthens the client-trainer relationship and enhances the overall fitness experience.

Community Engagement and Motivation:

Another noteworthy aspect of The Workout Coach app is its community engagement features. Clients can connect with other gym users, sharing experiences, tips, and motivation.

The app offers a platform for trainers to host group challenges, virtual workouts, and educational content. This sense of community fosters a supportive environment where clients feel motivated, inspired, and connected.

By incorporating social elements, the app enhances client retention and cultivates a positive fitness ecosystem.

In today’s digital age, apps like The Workout Coach have transformed the way personal trainers onboard and retain clients, enabling them to deliver more personalized, efficient, and engaging fitness experiences.

By streamlining the onboarding process, facilitating effective communication, tracking progress, and fostering a sense of community, the app empowers trainers to provide exceptional support and guidance to their clients.

The Workout Coach enhances the one-on-one relationship, helping gym users hit their goals, and ultimately, leading to a healthier and more fit society.

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